[Blueboard] Fwd: REMINDER ON BUDGETED MAJOR IMPROVEMENTS AND EQUIPMENT

Regidor B. Macaraig rmacaraig at ateneo.edu
Wed Feb 13 13:12:30 +08 2019


To the Ateneo Community:

The Central Purchasing Office renews its call for all units/department to
review the unattended items on their budgeted major improvements (842 or
other accounts), Non Capitalized Equipment (547) and New Equipment (843)
lists and prepare the corresponding electronic purchase requisitions as
soon as possible.  This is to avoid the fiscal year-end rush that
complicates most of the University's operating processes.

In relation to this we are also reissuing the Instruction for Electronic
Purchase Requisition System (EPRS) as further reminder.

Your cooperation is very much appreciated.

The Central Purchasing Office

Regidor B. Macaraig
Director, Central Purchasing Office

---------- Forwarded message ---------
From: Regidor B. Macaraig <rmacaraig at ateneo.edu>
Date: Wed, Jun 20, 2018 at 3:18 PM
Subject: INSTRUCTIONS FOR ELECTRONIC PURCHASE REQUISITION SYSTEM (EPRS)
To: <blueboard at lists.ateneo.edu>

---------- Forwarded message ---------
From: Regidor B. Macaraig <rmacaraig at ateneo.edu>
Date: Fri, Jan 11, 2019 at 9:19 AM
Subject: REMINDER ON BUDGETED MAJOR IMPROVEMENTS AND EQUIPMENT
To: <blueboard at lists.ateneo.edu>


To the Ateneo Community:

Happy New Year to all.

As we start the new year the Central Purchasing Office would like to remind
each unit/department to review the unattended items on their budgeted major
improvements (843 or other accounts), Non Capitalized Equipment (547) and
New Equipment (843) lists and prepare the corresponding electronic purchase
requisitions as soon as possible.  This is to avoid the fiscal year-end
rush that complicates most of the University's operating processes.

In relation to this we are also reissuing the Instruction for Electronic
Purchase Requisition System (EPRS) as further reminder.

Your cooperation is very much appreciated.

The Central Purchasing Office

Regidor B. Macaraig
Director, Central Purchasing Office

---------- Forwarded message ---------
From: Regidor B. Macaraig <rmacaraig at ateneo.edu>
Date: Wed, Jun 20, 2018 at 3:18 PM
Subject: INSTRUCTIONS FOR ELECTRONIC PURCHASE REQUISITION SYSTEM (EPRS)
To: <blueboard at lists.ateneo.edu>


To the Ateneo Community:

In order to further improve our response time to all your purchase
requirements, efficiently process them and then attend to the next
requirement in line, we are issuing the attached instructions to our EPRS
users, for immediate implementation.

The more important instructions are the following:

#    Budget for 2018-19 has been approved and uploaded on both the Great
Plains (GP) and Electronic Purchase Requisition System (EPRS).  All units
are requested to prepare their respective electronic purchase requisitions
(EPR) for your needs as well as for each of the approved budgeted entries
on accounts 547 (non-capitalized equipment), 842 (major improvements) and
843 (new equipment), as soon as possible.

#    These approved budgeted entries for 547, 842 and 843, (text, quantity
and estimated cost per unit) have been uploaded on the EPRS and will be
seen on the pull-down menu when the Originator prepares the EPR.  No
entries can be modified or inserted without a request to change any part of
the approved item (Request for Realignment; Non-budgetary Request or Extra
Budgetary Request, etc.) approved by the Central Accounting Office (CAO) or
the Office of the Vice President for Finance and Treasurer (OVPFT).

#   The Originator is responsible for ensuring that adequate and
appropriate description and/or specification of each item requested for
purchase is indicated on the description area of the EPR.  This includes
but is not limited to the following:  item’s main description or product
name, size or dimension, color, product code, brand/s (if required), serial
number or other specifications or instructions.  These descriptions and/or
specifications help facilitate the processing and procurement of these
items.  Brochures will help but the main description of the item to be
purchased must be indicated on the EPR.

#   Failure to properly describe the item/s to be purchased result in delay
in the procurement process.  The EPR will be returned to the originator
within three (3) working days after being notified by the CPO and no
complete reply has been received..

#   All EPRs for improvements whether major or minor must already have the
complete Terms of Reference (TOR) attached thereto or sent beforehand.

#   Absence of these documents will cause the return of the EPR to its
originator within 3 working days after being notified by the CPO and no
complete reply has been received.

Your cooperation is very much appreciated.

The Central Purchasing Office

Regidor B. Macaraig
Director, Central Purchasing Office


-- 
Regidor B. Macaraig
Director, Central Purchasing Office
Ateneo de Manila University
Tel:  426-6001 ext 4136; 426-0136
Cell:  09260140692


-- 
Regidor B. Macaraig
Director, Central Purchasing Office
Ateneo de Manila University
Tel:  426-6001 ext 4136; 426-0136
Cell:  09260140692


-- 
Regidor B. Macaraig
Director, Central Purchasing Office
Ateneo de Manila University
Tel:  426-6001 ext 4136; 426-0136
Cell:  09260140692

-- 




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