[Blueboard] NOW HIRING: Program Officer for Formation II at the Pathways to Higher Education

Careers in Ateneo careers.hrmod at ateneo.edu
Tue May 9 19:40:14 +08 2017

*Program Officer for Formation II*

Pathways to Higher Education

*Job Summary*

Under the supervision of the Senior Program Officer for Operations, the
Program Officer for Formation II is part of the Formation Cluster of the
Programs Team. S/he is in-charge of ensuring the smooth and efficient
implementation of the Praxis Program, which aims to serve as a venue where
the high school and college participants can practice their learnings from
the camps and gain firsthand experience in project management. In addition,
s/he is also accountable for ensuring that reflection remains an integral
part of the participants’ formation thru Spirituality and Reflection

The Program Officer for Formation II supports Pathways’ operations by
ensuring smooth implementation of interventions which supports Ateneo’s
strategy (2.1.a.a) to “promote education geared towards empowering people,
especially the poor and marginalized, to access basic products and services
by expanding scholarship grants.”

*Job Responsibilities*

*1.       **Plans, implements and evaluates [after consultation with PO for
PDE II (B)] the following Praxis Program activities and skills trainings:*

1.1. High School and College Praxis Launch

1.2. Basic Facilitation and Mentoring Skills Training for Grade 12

1.3. Input Session on Data Gathering Methods and Proposal Writing for Grade

1.4. Communication Skills Seminar for Grade 10

1.5. High School and College Praxis Proposal Presentation

1.6. High School and College Praxis Evaluation Presentation

1.7. High School and College Culminating Activity

*2.       **Tracks the status and progress of each praxis group throughout
the school year by:*

2.1. Conducting regular consultations sessions with the praxis groups

2.2. Maintaining regular communication with their respective mentors

2.3. Designing and utilizing tools and systems for monitoring

2.4. Monitoring, grading and safekeeping all praxis-related outputs

*3.       **Plans, implements and evaluates [after consultation with PO for
PDE II (B)] the following Spirituality Program activities:*

3.1. Spirituality Sessions for Grade 11 and 2nd year college

3.2. Reflection Sessions for Grade 10, Grade 12, 1st year college

3.3. Recollection for Grade 9

3.4. Retreat for Grade 10

*4.       **Works together with and coaches the Alay Ni Ignacio
Non-Academic Formation Unit Social Projects Head in the planning,
implementation and evaluation of all praxis activities for Junior High
School participants*

*5.       **As part of the Formation Cluster, collaborates with and
supports other POs for Formation:*

5.1. Assists POs for Formation I (A) and (B) during camps, trainings and
academic formation activities from registration, set-up, monitoring,
documentation and assessments, up to clean up

5.2. Prepares event reports for all the interventions mentioned from
numbers 1 to 4; including clear and accurate documentation

5.3. Prepares budget requests and liquidation reports in collaboration with
the 2 other POs for Formation

5.4. Gives critical inputs and constructive criticisms which would improve
the quality of the cluster’s activities, systems and processes

*6.       **As part of the Programs Team, supports the team and other POs

6.1. Conducting home visits, student interviews and even Kumustahan
sessions when necessary

6.2. Serving as administrative and logistical support during other
activities and interventions like General Assembly, Family Consultations,

6.3. Providing critical but constructive inputs related to other PO’s
performance as peer rater

6.4. Serving as documenter or presider/facilitator during Team meetings

*7.       **As part of the Pathways Team, supports the organization and
other POs during:*

7.1. Education Partners’ Luncheon

7.2. Coordinators’ Conventions

7.3. Thanksgiving lunches and dinners

7.4. Grand general assemblies and other multi-stakeholder gatherings

7.5. Panel Interviews for potential Pathways employees

*Knowledge, Skills and Abilities:*

*As one of the key positions in the organization, the person holding the
post is expected to live out the Pathways core values as explained and
defined by the organization. S/He also contributes to the development of
the organization’s core competency by manifesting most, if not all, of the
following competencies:*

*1.* *Adaptability:* Maintaining effectiveness when experiencing major
changes in work tasks or the work environment; adjusting effectively to
work within new work structures, processes, requirements, or cultures

*2.* *Attention to Detail: *Accomplishing tasks by considering all areas
involved, no matter how small; showing concern for all aspects of the job;
accurately checking processes and tasks; being watchful over a period of
time.  Also, the thoroughness in accomplishing a task through concern for
all the areas involved. Monitors and checks work or information and plans
and organizes time and resources efficiently.

*3.* *Integrity and Building Trust: * Interacting with others in a way that
gives them confidence in one’s and those of the organization

*4.* *Love for Learning: *Actively identifying new areas for learning;
regularly creating and taking advantage of learning opportunities; using
newly gained knowledge and skills on the job and learning through their

*5.* *Service-Oriented: * Making customers and their needs a primary focus
of one’s actions; developing and sustaining productive customer
relationships. Also, demonstrates concern for meeting internal and external
customers’ needs in a manner that provides satisfaction for the
customer. *(“Customers”
can be students, volunteers, parents, donors, co-workers, peers, external
partners, or other stakeholders.)*

*6.* *Stress Management: * Maintaining stable performance under pressure or
opposition (such as pressure or job ambiguity); handling stress in a manner
that is acceptable to others and to the organization

*7.* *Tenacity: *Staying with a position or plan of action until the
desired objective is obtained or is no longer reasonably attainable

*8.* *Solidarity and Valuing Diversity: *Appreciating and leveraging the
capabilities, insights, and ideas of all individuals; working effectively
with individuals of diverse style, ability, and motivation. Also, works to
continuously increase knowledge and understanding of other backgrounds,
orientations, experiences, cultures and countries; creates an atmosphere in
which others feel accepted and invited to participate and bring their
unique perspectives

*9.* *Commitment to Excellence: *Setting high standard of performance for
self and others; assuming responsibility and accountability for
successfully completing assignments or tasks; self-imposing of excellence
rather than having standard imposed. Also, demonstrates concern for
achieving or surpassing results against an internal or external standard of
excellence, shows a passion for improving the delivery of services with a
commitment to continuous improvement

*10.* *Passion for education, nation-building and dedication for
service: *Passionate
about Pathways’ mission; willing to work flexible hours, during weekends
and even holidays when necessary; willing to volunteer for other tasks when
it is in the best interest of the organization and/or stakeholders

*Aside from contributing to the potential core competencies of the
organization enumerated above, the following are the identified functional
competencies required for the position:*

1. *Planning and Organizing: *Establishing courses of action for self and
others to ensure that work is completed efficiently. Also, establishes a
systematic course of action for self or others to ensure accomplishment of
a specific objective. Sets priorities, goals and timetables to achieve
maximum productivity.

2. *Communication: *Clearly conveying information and ideas through a
variety of media to individuals or groups in a manner that engages the
audience and helps them understand and retain the message. Also, creates an
atmosphere in which timely and high quality information flows smoothly both
up the organization and down, inside and outside the organizational
encourages open expression of ideas and opinions.

3. *Information Monitoring: *Setting up ongoing procedures to collect and
review information needed to manage an organization or ongoing activities
within it.

4. *Delegation, Monitoring and Follow-Up: *Allocating decision-making
authority and/or task responsibility to appropriate others to maximize the
organization’s and individual’s effectiveness. Also, utilizes direct
reports effectively by allocating decision-making and other
responsibilities to the appropriate person. Monitoring the results of
delegation, assignments, or projects, considering the skills, knowledge,
and experience of the assigned individual and the characteristics of the
assignment or project. Setting up ongoing procedures to collect and review
information needed to manage an organization or ongoing activities with it.

5. *Coaching and Developing Others: *Providing timely guidance and feedback
to help others strengthen specific knowledge/ skill areas needed to
accomplish a task or solve a problem. Also, works to improve and reinforce
performance of others. Facilitates their skill development by providing
clear, behaviorally specific performance feedback and making or eliciting
specific suggestions for improvement in a manner that builds confidence and
maintains self-esteem. Also, planning and supporting the development of
individual’s skills and abilities so that they can fulfill current or
future job/role responsibilities more effectively.

6. *Initiative: *Taking prompt action to accomplish objectives; taking
action to achieve goals beyond what is required; being proactive. Also,
does more than is required or expected in the job; does things that no one
has requested that will improve or enhance products and services, avoid
problems, or develop entrepreneurial opportunities. Plans ahead for
upcoming problems or opportunities and takes appropriate action.

7. *Energy: *Consistently maintain high levels of activity or productivity;
sustaining long working hours when necessary; operating with vigor,
effectiveness, and determination over extended periods of time.

8. *Innovation: *Generating innovative solutions in work situations; trying
different and novel ways to deal with problems and opportunities. Also,
generates novel and valuable ideas and uses these ideas to develop new or
improved processes, methods, systems, products, or services.


   - Must be a college graduate, preferably in the fields of Development
   Studies, Psychology, Education, Behavioral Sciences or Management
   - Must have basic knowledge or experience of the project management cycle
   - Must possess excellent written and oral communication skills in
   English and Filipino
   - Must be skilled in MS Office (Word, PowerPoint, Excel) and computer
   operations (email, online surveys, internet, social networking platforms)
   - Must be an organized, systematic and efficient worker who can work
   with minimal supervision
   - Must be willing to work flexible hours, during weekends and even
   holidays (when necessary)
   - Demonstrated ability to build and maintain relationships with a wide
   array of people – students, volunteers, partner offices, etc.
   - Experience with working with well performing college and high-school
   students will be an advantage
   - Previous work in an NGO, social development program, a plus.

*Interested applicants must submit the following: *

         I.            *Letter of intent addressed to HR Director duly
endorsed by your supervisor, indicating…*

-     *why you want to apply for the position*

-     *why you think you are qualified for the position*

-     *what you can contribute to the office if you were hired in this
position *

        II.            *Letter of Recommendation from your immediate
supervisor (see attached template).*

*The above stated documents, along with your updated resume, must be
submitted on or before 17 May 2017 to:*

*Leo Jerome Konrad S. Gabo*

*HR Assistant II*

*Workforce Planning and Capability Development*

*Office of Human Resource Management and Organization Development    *

*Workforce Planning & Capability Development*
*Office of Human Resource Management & Organization Development*
*4266001 loc. 4158*
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