[Blueboard] NOW HIRING: HR ASSISTANT II (OS V) at the Office of Human Resource Management and Organization Development

Careers in Ateneo careers.hrmod at ateneo.edu
Thu Feb 23 10:04:40 PHT 2017


​This Job Vacancy is under Category A of the Employee Referral Program.





*HR ASSISTANT II (OS V)*

Office of Human Resource Management and Organization Development





*Job Summary*

Under the supervision of the Workforce Planning and Capacity Development
(WPCD) Section Head, the HR Assistant II will provide support in the day to
day operation of the Section by: 1) ensuring integrity and confidentiality
of records; 2) ensuring quality and timeliness of delivery of services of
the Section.



*Job Responsibilities*

*      I.        **Records Management*

·         Handles the preparation of 201 file of newly hired employees

·         Files the appropriate employee documents in the respective 201
records

·         Prepares list and archives 201 files of inactive employees

·         Coordinates with University Archives regarding files for
archiving and pull-out

·         Ensures the safety and security of the 201 files

·         Maintains the general upkeep of the Records Room

·         Assists in the preparation of data requested by units (e.g.
surveys, statistics, employee list, etc.)



*    II.        **University ID *

·         Prepares IDs of all employees.

o    Facilitates the picture taking and signature capture of newly hired
employees.

o    Edits photos and signatures needed for the processing of IDs using
Adobe program and MS Paint.

·         Coordinates with the units concerned for the validation stickers
and issuance of the same for part-time and project employees

·         Uploads pictures and signatures in HRIS.

·         Prepares statement of accounts/billings of ID to be issued to
units.

·         Submits to Central Accounting Office budget transfer details.



*   III.        **Certificate of Employment *

·         Prepares Certificates of Employment of employees upon request.



*   IV.        **Other Responsibilities*.

·         Assists in the logistics preparation for onboarding, formation,
and other WPCD activities.

·         Performs all other duties as may be reasonably required of the
position, in accordance with the instructions of the WPCD Section Head and
HRMOD Director



*Qualification:*

1.     Has a bachelor’s degree, preferably Psychology/ Human Resource
Management/ or any field in Social Sciences and Business Management

2.     Preferably with at least 2 years experience administrative or HR work

3.     Skills and knowledge in records management

4.     Has keen attention to details

5.     Proficient in MS Office applications and Tech Savvy

6.     Has good command of both English and Filipino languages

7.     Has strong interpersonal skills

8.     Flexible and a can work well with a team





Interested applicants must submit the following:



      I.        Letter of intent addressed to HR Director duly endorsed by
your supervisor, indicating…

·         why you want to apply for the position

·         why you think you are qualified for the position

·         what you can contribute to the office if you were hired in this
position



     II.        Letter of Recommendation from your immediate supervisor
(see attached template).



The above stated documents, along with your updated resume, must be
submitted on or before 01 March 2017 to:

Christine L. Velasco

HR Officer I

Workforce Planning and Capability Development

              Office of Human Resource Management and Organization
Development

-- 
*Workforce Planning & Capability Development*
*Office of Human Resource Management & Organization Development*
*4266001 loc. 4158*
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