[Blueboard] NOW HIRING: OFFICE ASSISTANT III (OS III) at the Office of the VP for Administration

Careers in Ateneo careers.hrmod at ateneo.edu
Wed Feb 8 09:46:22 PHT 2017

This Job Vacancy is under Category A of the Employee Referral Program.


Office of the Vice President for Administration

*Job Summary*

Under the direct supervision of the Assistant to the Vice President for
Administration, the Office Assistant III position provides messengerial and
clerical support in delivering services to the University.

*Job Responsibilities*

1.     Messengerial Duties:

·         Delivers/Routes documents of VPA within the campus

·         Performs bank errands (checks for deposits, encashment, payment
of bills)

2.     Frontline and Office Support

·         Assists in the receiving of documents and reception of

·         Handles records management for the Office including recording and
monitoring of incoming/outgoing documents pertinent to the office
operations and activities.

·         Prepares materials and other documents for meetings, conferences
and seminars.

·         Handles meeting room and conference room reservations and
logistic details.

3.     Other duties and responsibilities:

·         Assists in the preparation of order for checks, purchase
requisitions, liquidation reports, reimbursements/petty cash, turn-over
report (cash/check deposit) of VPA & FSQA.

·         Assists in claiming checks for the office at the Central
Accounting Office

·         Assists in encoding/monitoring VPA expenditures such as status of
VPA & FSQA OC’s, petty cash and other related expenses.

·         Assists in handling encashment of VPA Checks at the cashier or at
the bank

·         Assists in handling petty cash withdrawal at the cashier as needed

·         Performs other accounting-related tasks as needed

·         Performs other related tasks that may be assigned to by immediate


1.     College Graduate

2.     With 2-3 years of relevant office experience

3.     Good oral communication skills

4.     Proficiency in MS Word, Excel, Powerpoint

5.     Good interpersonal skills

Interested applicants must submit the following:

      I.    Letter of intent addressed to HR Director duly endorsed by your
supervisor, indicating…

·         why you want to apply for the position

·         why you think you are qualified for the position

·         what you can contribute to the office if you were hired in this

   II.        Letter of Recommendation from your immediate supervisor (see
attached template).

The above stated documents, along with your updated resume, must be
submitted on or before 15 February 2017 to:

Christine L. Velasco

HR Officer I

Workforce Planning and Capability Development

              Office of Human Resource Management and Organization

*Workforce Planning & Capability Development*
*Office of Human Resource Management & Organization Development*
*4266001 loc. 4158*
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