Careers in Ateneo careers.hrmod at ateneo.edu
Wed May 25 09:34:58 PHT 2016

This Job Vacancy is under the Category B of the Employee Referral Program


Central Facilities Management Office

*Job Summary:*

Under the Supervision of the Campus Construction Management and Technical
Services Section Head, the Technical Head establishes, institutionalizes,
sustains, and upholds processes and systems intended to continuously
improve matters concerning the School Unit assigned to.

*Main Duties and Responsibilities:*

*1.        **LEADERSHIP ROLE*

·         Acts as the lead and the main resource for facilities management
in relation to the assigned School Unit.

·         Develops and manages deployed facilities management team, whether
organic or outsourced, to achieve the School Unit’s objectives  and
ultimately support CFMO’s and the university’s over-all goals and

·         Establishes and institutionalizes a process that will continually
review and challenge status quo to achieve improvement in the section’s
systems, processes and performance.

*2.        **STRATEGIC ROLE*

·         Reviews systems performance of the entire unit handled on a
regular basis.

·         Keeps abreast of new trends and new standards as far as
comprehensive facilities management of buildings is concerned

·         Ensures annual performance audit as one of the benchmarks for
succeeding year’s goals.

·         Develops and cascades action plans to the team in managing the
buildings / complex

·         Sets and pursues achievement of key results areas (KRA) for the
unit and each individual member of the unit to support the unit’s mandates.

·         Benchmarks performance of his team versus regional and/or global
best practices on building facilities management.

·         Reviews, updates, and/or drafts new policies related to building
/ complex operations

*3.        **OPERATIONAL ROLE*

·         Coordinates / partners with the unit FMO (OVPAPS ) to better
assess operational requirements.

·         Develops and cascades to the team the unit’s and CFMO’s operating

·         Sets, imposes, and ensures compliance to detailed performance
metrics of the services provided to the unit.

·         Is constantly aware of his/her team’s requirement and needed
support and exerts best efforts to provide them.

·         Coordinates with various other units, whether internal or
external, for regular services that should be provided by his team

·         Leads in collaboration and/or cooperation with various units,
whether internal or external, for any initiatives requiring his/her

·         Oversees the facilities/building’s daily operations and provides
guidance on any technical concerns and requirements.

·         Assesses the team’s performance by getting feedback from units
served.  This includes monitoring performance by the internal maintenance
team as well as outsourced service providers.

·         Manages the budget and resources allocated for the team/unit.
Establishes and institutionalizes a process that will continually review
systems and processes for efficient spending.

·         Directly manages / supervises consolidation of CFMO services for
each unit including but not limited to:

a.        Construction Management

b.        Job Order System

c.        Utilities Management

d.        Events Management

e.        Grounds Management

*4.        **HR ROLE*

·         Establishes a strong team of dedicated individual with full
understanding of and commitment to  the requirements of the section, unit,
and the university

·         Effectively manages the team by fostering the Ignatian values and
ways of doing things

·         Manages the performance of each and every individual in his/her
team through clarity in goals and objectives, and regular communication

·         Develops future leaders in his/her team through coaching and


·         Ensures administration of contracts and projects needed in the
performance of the team’s mandate and the delivery of services

·         Ensures compliance of systems and processes to university
policies and procedures as well as public policies

·         Prepares reports and documents needed in the performance of the
team’s mandate

*6.        **OTHERS*

·         May lead or be given role in other projects / activities which
are mission critical to the unit or the university.


·         Licensed Architect or Engineer (Civil, Electrical, Mechanical)

·         At least 10 years experience in different disciplines
(Architectural, Civil, Interior Design, Electrical, Mechanical and

·         Relevant experience in the following:

o    Construction Management

o    Property Management

·         Knowledge in the following:

o    Interpretation and enforcement of policies and standards in property

o    Budget preparation

o    Financial review

o    Building and construction standards / codes

o    Operating standards for mechanical / electrical systems

o    Utility consumption management

o    Security standards

·         Skills in the following:

o    Strategic leadership

o    Strategic planning

o    Customer service

o    Manpower planning and management

o    Manpower coaching and mentoring

o    Time management and prioritization skills

o    Effective oral & written communication skills, including technical

o    Networking with Industry players

o    Estimation, schematic design, freehand/technical drawing

o    Proficient in Autocad/Sketch-up or other related industry software

Interested applicants must submit the following:

         I.            Letter of intent addressed to HR Director duly
endorsed by your supervisor, indicating…

·         why you want to apply for the position

·         why you think you are qualified for the position

·         what you can contribute to the office if you were hire in this

        II.            Letter of Recommendation from your immediate
supervisor (see attached template)

The above stated documents, along with your updated resume, must be
submitted on or before 01 June 2016 to:

Christine L. Velasco

HR Officer I

Work Planning and Capability Development

Office of Human Resource Management and Organization Development

*OHRMOD - Care, service and solutions @ work*

*Workforce Planning & Capability Development*
*Office of Human Resource Management & Organization Development*
*4266001 loc. 4158*
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