[Blueboard] 38th University Service Awards for Year 2015

Policy Development and HR Relations [HRMOD] hr.relations.hrmod at ateneo.edu
Mon Feb 15 17:31:38 PHT 2016


MEMO TO     :           The University Community




Here are some reminders for a smooth and orderly program during the Main
Awarding Ceremony of the 38th University Service Awards for the year 2015
on Thursday, 18 February 2016 from 3:00 p.m. to 5:00 p.m., to be held at
the High School Covered Courts (HS CC):

1.    *Awardees: *Please come in smart casual (or Sunday best) attire.
Since the program will start promptly at 3:00 p.m., awardees are requested
to be at the HS CC and seated by 2:30 p.m.  The seating arrangement will be
according to the sequence of the awards to be given onstage (by unit then
by length of service).

For easy identification by the ushers, please wear the stickers that were
sent to you through your unit representatives.  Awardees who arrive after
the Processional, but before the Welcome Address is finished, will be
seated with their co-awardees only after the Welcome Address is given.

Awardees who arrive after the Welcome Address will not be allowed to go up
the stage.  Their names will still be read, but they can only claim their
awards backstage after the Program or at the Office of the Human Resource
Management and Organization Development (OHRMOD) at a later date.

2.    *Wishers/Greeters:  *A designated area will be assigned to those who
would like to give tokens of appreciation/recognition to their respective
unit awardees.

3.    *Special Guests:  *There are reserved seats for:  the spouse/special
guest of this year’s special awardees (25 years to 55 years)*;* retirees,
current and former administrators, and other special guests.  Guests of
Special Awardees were given Guest Cards that they will have to present to
the ushers who will guide them to their seats.

4.    *Souvenir Program:  *Copies of the souvenir program will be
distributed before the start of the program.

5.    *Souvenir Photos:*  Official photographers will take photos of the
awardees as they receive their awards onstage*.*  Each awardee will be
given a soft copy of the souvenir photo via email (those without ateneo
email, kindly provide our office with your email address).  No other
photographers will be allowed near the area of the stage. There will also
be official photographers posted at the photo booths in the well-wishers

6.    *Campus Traffic and Parking: *Our campus security personnel will be
around to manage traffic.  Parking spaces will be reserved in the High
School parking lot for the officials joining the stage party and for
special guests.

7.    *Reception:*  Light refreshments will be served immediately after the
program at the back of the HS CC.  Please allow the stage party to exit the
stage and proceed to the back of the HS CC before you stand up to leave the
audience area.

Thank you for your cooperation and understanding.
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