[Blueboard] NOW HIRING: OFFICE ASSISTANT IV (OS IV) at the Office of the VIce President for Finance and Treasurer

Careers in Ateneo careers.hrmod at ateneo.edu
Fri Feb 5 09:57:54 PHT 2016


​​This Job Vacancy is under the Category A of the Employee Referral Program



*OFFICE ASSISTANT IV (OS IV)*

Office of the Vice President for Finance and Treasurer





*Job Summary*



Under the Vice President for Finance and Treasurer, the Office Assistant IV
position provides secretarial support to the VP for Finance and Treasurer
and assists in the daily office operations.




*Job Responsibilities*

1.       Secretarial Functions

A.       Schedules VPFT’s appointments, makes arrangements for meetings,
and places calls

B.       Screens and classifies correspondence to and from the
administrators

C.      Provides assistance to VPFT’s requirements, such as bank
transactions, requests for reimbursements of transportation and
representation expenses, etc.

2.       Documents and Records Management

A.       Permits, Contracts and Licenses

·         Assists in the processing of business permit applications for the
University.

§  Drafts letters of request to QC Hall, Marikina City Hall and Barangay
Offices

§  Collates and photocopies documents

§  Requests for Job Order to FMO to expedite processing of business permit

·         Assists in the processing of LTO registration of Ateneo-owned
vehicles.

§  Prepares requests for cash advance, reimbursement / liquidation for
related expenses; and turn-over of the LTO stickers to the concerned units.

§  Prepares summary of expenses and order for a check

·         Accomplishes the construction agreement template uponreceipt of
the Notice to Proceed from Central Purchasing Office.



B.       Records Keeping and Monitoring

·         Safe keeps and monitors the issuance of University’s official
documents, such as financial statements, Articles of Incorporation and
By-Laws, business permit, General Information Sheet, BIR and SEC
registration certificates, and other correspondences.

3.       VPFT Cluster Support

A.       Receives and records the check vouchers, Order for Check, returned
checks, and other correspondences, before transmitting back to Central
Accounting Office

B.       Prepares the application form for the telegraphic transfer
requirements of Ateneo School of Government (ASOG).

4.       Office Support

A.       Prepares the attendance and leave reports of the OVPFT personnel
and the Cashiers for submission to OHRMOD.

B.       Reviews and processes order for check for office and mobile phone
billing statements

C.      Reports/Coordinates ATM-related inquiries and concerns for the
Loyola and Rockwell campuses

D.      Monitors and prepares requisitions for the supplies requirements of
OVPFT and Cashiers

E.       Performs housekeeping and other tasks that may be assigned from
time to time.





*QUALIFICATIONS:*

1.       College graduate of Management related course, preferably
Accounting or Finance

2.       At least 5-years work experience, experience in banking or finance
is an advantage

3.       Office/Secretarial experience is an advantage

4.       Proficient in MS Office

5.       Team player

6.       Has the ability to multitask

7.       Knowledge in Records Management and Timekeeping





Interested applicants must submit the following:



         I.            Letter of intent addressed to HR Director duly
endorsed by your supervisor, indicating…

·         why you want to apply for the position

·         why you think you are qualified for the position

·         what you can contribute to the office if you were hired in this
position

        II.            Letter of Recommendation from your immediate
supervisor (see attached template).



The above stated documents, along with your updated resume, must be
submitted on or before 12 February 2016 to:

Christine L. Velasco

HR Officer I

Workforce Planning and Capability Development

                Office of Human Resource Management and Organization
Development

-- 
*OHRMOD - Care, service and solutions @ work*

*Workforce Planning & Capability Development*
*Office of Human Resource Management & Organization Development*
*4266001 loc. 4158*
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