[Blueboard] JOB VACANCY at the School of Medicine and Public Health

Careers in Ateneo careers.hrmod at ateneo.edu
Tue May 5 19:06:09 PHT 2015


This Job Vacancy is under the Category A of the Employee Referral Program





*OFFICE ASSISTANT V (OS V)*

School of Medicine and Public Health





*Summary:*

Under the direct supervision of the Assistant to the Dean, the Office Staff
V assists in the preparation, implementation and monitoring/control of the
School of Medicine & Public Health's (SMPH) budget and day-to-day financial
requirements.



*Job Description:*



     I.        Budget Management

A.    Budget Preparation and Reporting

·         Assists the Office of the Dean in budget preparation (i.e. in
pre-budget and main committee budget meetings, etc).

·         Prepares materials and reports to be used in budget meetings.

·         Writes minutes for budget meetings.

·         Summarizes budget proposal.

·         Photocopies and makes files of proposed budget for budget
committee.



B.    Budget Implementation and Disbursement

·         Attends to queries related to disbursements, check availability,
tax computation, request for ledgers etc.

·         Reviews all request for Orders for a Check, petty cash content
guidelines, purchase requisition and liquidation reports originating from
the School.

·         Indicates proper charge account to request for payment.

·         Checks validity of payment by matching supporting documents such
as Sales Invoice, Delivery Receipts and Official Receipts.

·         Checks Billing Statements to various offices and outside client.

·         Approves petty cash voucher and cash advance amounting to 5,000
below.

·         Records all the expenses to designated charge account and per
offices and prepares summary of expense reports.

·         Prepares yearly budget requests for the office supplies, new
equipment, minor and major office improvements



C.    Budget Monitoring and Control

·         Creates and/or updates ledgers for budget monitoring.

·         Checks budget/fund availability of order for a check requests,
purchase requisitions and budget transfers.

·         Reviews movements of DCB accounts and budgetary accounts and
prepares necessary letter to CAO for any possible adjustments of the
discrepancies.

·         Reconciles budget balance and expenses generated from CAO through
ARMS to actual and manual recording of expenses.

·         Monitors supplies and equipment procurement transactions.

·         Monitors cash advance liquidation, supplies and equipment
procurement transactions.



   II.        Day-to-Day Finances

·         Reviews all requests for payments and prepares the necessary
documentation for payment requests, liquidation reports and other similar
requirements to ensure smooth and easy transactions of financial matters.

·         Makes follow up on the salary payment for Faculty and all other
payment requests.

·         Ensures that all miscellaneous income are deposited in the
School's bank account and documentation is forwarded to Bursar and Central
Accounting Office.

·         Monitors income and expenses of the School.



 III.        Administrative Tasks: provides support services to the Office
of the Dean

·         Files and safeguards office mails, facsimile messages,
confidential documents and office records.

·         Attends to other tasks as may be required from time to time.

·         Liaises with the OVPFT and CAO for financial and budget
requirements of the School.



*Qualifications:*

·         College graduate with basic knowledge in Accountancy or Financial
Management

·         At least 2 years of relevant accounting and budget management
experience

·         Knowledge of accounting processes and practices in an academic
setting is an advantage

·         Budget and bookkeeping management

·         Documentation and report writing

·         Systematic, organized, and attentive to details

·         Ability to balance multiple tasks at a given time

·         Coordination skills

·         Excellent communication and interpersonal skills (including
building rapport with various stakeholders)

·         Proficiency in use of ARMS



*Interested employee must write a letter of intent addressed to their
supervisor/unit head indicating:*

*1.    **What you can contribute to the position?*

*2.    **Why you want to apply for the position?*

*3.    **Why you are qualified for the position?*



*The endorsed letter of intent attached with the employees updated resume
must be submitted on or before 12 May 2015.*



*Christine L. Velasco*

*HR Officer I*

*Workforce Planning and Capability Development*

*          Office of Human Resource Management and Organization Development
*

-- 
*OHRMOD - Care, service and solutions @ work*

*Workforce Planning & Capability Development*
*Office of Human Resource Management & Organization Development*
*4266001 loc. 4158*
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