[Blueboard] BUDGET APPROPRIATION SUMMARY
cao at admu.edu.ph
cao at admu.edu.ph
Tue Jul 30 07:35:55 PHT 2002
DATE : July 23, 2002
TO : All Unit Administrators and Department Chairpersons
FROM : Central Accounting Office
SUBJECT : Budget Appropriation Summary
We are pleased to provide you with the results of your operations for the First
Quarter ended June 30, 2002. The management reports were finalized on July 13,
2002, ten days earlier than our usual deadline. Your unpaid expenses such as
janitorial, security services, agency charges, Jesuit contributed services were
recorded based on previous months figures or on your budgeted figures.
However, these accrual entries will be reversed at the beginning of the second
For units who have the ADMU-CAO On-line Financial Reporting System installed in
their computers, your units financial data are available on-line. For units
who have not participated in this project, you may either claim the softcopy of
your financial data in Excel format from
Ms. Marlian Prado of our Bookkeeping Section (local 4144), or request her to
electronically send you the file.
May we request you to go over the following financial information: (a) Approved
Budget for FY 2002-2003, (b) the charges, and (c) credits made to your budget.
Please communicate your comments to us so that errors, if any will be
immediately corrected. To assist in your review, please take note of the
following references used:
Source of Financial Data Reference Code Reference Document Nature
Head Cashiers Office OR Official Receipt Deposits and
collections turned over to the Head Cashier.
Central Purchasing Office (CPO) POCSI Purchase OrderCentral Stores Invoice
Expenditures initiated through Purchase Requisition forms and processed
by the CPO.Supplies taken from the Central Purchasing Warehouse.
Accounts Payable, CAO VC Check Voucher Expenditures initiated through
Orders for a Check (OC) or reimbursements from the Cashiers revolving funds or
from the petty cash fund of your respective units for expenses not exceeding
Bookkeeping,CAO JE Journal Entry Non-cash transactions such as budget
transfers, bank debit or credit memos, adjustments such as accruals,
prepayments or reclassifications.
Physical Plant JO Job Order Cost of labor, direct materials and
overhead charged by the PPLH for work requested by the operating unit.
Most of the charges made to your budget originate from Central Purchasing
Office, either by Purchase Order (PO) or by Central Stores Invoice (CSI).
Since your unit has a copy of both documents, it is very easy to compare the
charges with your file of Purchase Orders and Central Stores Invoices. We
request you to go over them carefully and inform our office of any cancellation
of orders so that we can revert back to your budget the PO or CSI charges we
uploaded from the CPO system.
Should you have any query regarding your approved budget and our reports, you
may address them to the following:
Reference Document Unit/Section to call Local
Journal Entries CAO - Bookkeeping Section 4144
Check Vouchers CAO - Accts. Payable Section 4145
Purchase Orders CAO - Accts. Payable SectionCPO - Central Purchasing Office
Official Receipts CAO - Bookkeeping SectionHead Cashiers Office 41444064
Central Stores Invoices CAO - Bookkeeping SectionCPO - Warehouse 41444133
Job Orders CAO - Bookkeeping SectionPhysical Plant - Loyola 41444101
Your cooperation will allow us to efficiently monitor your FY 2002-2003 budget,
as you desire.
LEONORA P. WIJANGCO
Director, Central Accounting Office
JOSE M. SANTOS
Vice President for Finance and Treasurer
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