[Blueboard] Guidelines for Solicitations and Fund Raising Activities

cao at admu.edu.ph cao at admu.edu.ph
Fri Jul 19 15:36:22 PHT 2002

DATE:	4 July 2002
MEMO TO:	Unit Heads
MEMO FROM:	Central Accounting Office
SUBJECT:	Guidelines for solicitation and fund raising activities
On 4 July 2002, we met with the representatives from the school units, the 
Office of the President, the Office of the Vice President for Finance and 
Treasurer, the Office of the Vice President for Planning and Development and 
Alumni Affairs and the Office of Admission and Aid to discuss the following:
§	The terms and conditions of the University’s registration as a 
qualified donee institution;
§	Comparison of our previous and present registration under BIR-NEDA and 
§	The proposed guidelines and procedures for solicitation, valuation, 
acceptance and acknowledgement of donations; and
§	Questions and suggestions on the guidelines presented.
Our accreditation and registration shall be valid for FIVE (5) YEARS from 28 
May 2002 unless sooner revoked by the Bureau of Internal Revenue (BIR) for 
violation of any provisions of Revenue Regulation No. 13-98, or upon withdrawal 
of the Certificate of Accreditation by the Philippine Council for NGO 
Certification (PCNC). As a qualified donee institution, the Ateneo is required 
to submit the following on or before the 15th day of the 4th month after the 
close of its taxable year to the BIR:
§	A list of donations and income received during the year, showing the 
name, address of the donors; the sources of income; the amount or market value 
of each donation and items of income and the disposition thereof;
§	A list of the activities and/ or projects undertaken by the institution 
and the cost of each undertaking indicating in particular where and how the 
donations has been utilized;
§	A list of projects, their corresponding costs; the amount “set aside” 
and the status of funds balances at the end of the year;
§	A declaration that no part of the net income of the accredited non-
stock, non-profit corporation/ NGO inures to the benefit of any private 
stockholder or individual; and
§	A declaration of the status of project implementation.
Strict compliance with the regulations prescribed by the BIR and PCNC will 
enable the University to benefit from donations deductible in full from our 
donors’ income tax. For your reference, we are providing you a copy of the 
revised guidelines, after considering the comments and suggestions brought up 
by your representatives during our meeting. Should you wish to clarify some 
points in the guidelines with the students, their parents or donors of the 
University please do not hesitate to ask for our assistance.

Your cooperation on this matter is greatly appreciated.

Very truly yours,

Director, Central Accounting Office

Approved by

Vice President for Finance and Treasurer

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